Chicago
Month of Coordination
$3000
Pre-Planning:
• Complimentary consultation prior to booking
• Initial kick off email 8 weeks out to schedule walkthrough and timeline planning session
• One planning session with coordination to review wedding details, order of events, design scheme, floor plan, vendor list, and contracts
• Creation of event timeline including set-up, processional, ceremony, recessional, and reception
• Attendance of final walk through with couple, caterer and venue staff to finalize floorplan
• Review of design elements
• Communication with all vendors regarding event timeline, arrival times, specifications and plan for returning of equipment, if applicable
• Direction of rehearsal (1 or 2 nights prior)
For the over - achieving couple who needs a little help at the end to pull it all together
Wedding Day:
• Installation of wedding decor according to design plan*
*If placing DIY centerpieces or extensive decor, i.e. greenery and candles, an additional assistant may be required for an additional fee of $250
• On-site vendor coordination for up to 12 hours to oversee set up - clean up**
**Coordinator to arrive for vendor set up at ceremony/reception venue- additional services available if the couple requests the coordinator’s presence at the hotel/getting ready location
• Direction of wedding ceremony, including musicians and bridal party for wedding processional and recessional
• Management of reception caterer to ensure proper food & beverage service as agreed upon
• Coordination of wedding reception milestones: first dance, family dances, cake cutting, bouquet toss, etc
• Wedding emergency kit (Shout Wipes, safety pins, Band- Aids, scissors, sewing kit, etc.)
• Distribution of final payments to wedding vendors
• Oversight of wedding clean-up
• Ensure all personal items & wedding gifts are accounted for with the appropriate family members (Lionhearted Events will not be liable for transportation or holding of items after event conclusion)
• Troubleshoot problems as they arise
Partial Planning
$6000
Pre-Planning:
• Complimentary consultation prior to booking
• Initial planning session to review wedding details, design scheme, floorplan, vendor list, contracts, and guest list
• Development of a cohesive design scheme and mood board to distribute to potential vendors
• Vendor scouting for up to four vendor categories (ex: florist, photographer, transportation, beauty, etc.) for the couple to attend appointments and finalize proposals with
• Contract / proposal review and guidance prior to signing
• Monthly check ins to discuss planning progress, next steps and answer questions
• Site visit at venue to review layout, floor plan, decor and other recommendations
• Development of day-of timeline, including processional, ceremony, recessional, and reception
• Development of vendor set-up / break-down timeline to be distributed to all vendors
• Contact vendors three weeks prior to wedding to verify reservations and timeline
• Unlimited email correspondence prior to wedding
For the couple who wants guidance while finding their vendor team but who would still like to be involved in the planning process
Wedding Day:
• Installation of wedding decor according to design plan
• On-site vendor coordination for 12 hours **
**Coordinator to arrive at hotel 11 hours prior to reception end to check on hair/makeup, facilitate first look, then proceed to ceremony/reception venue for vendor set up
• Direction of wedding ceremony, including musicians and bridal party for wedding processional and recessional
• Management of reception caterer to ensure proper food & beverage service as agreed upon
• Coordination of wedding reception milestones: first dance, family dances, cake cutting, bouquet toss, etc
• Wedding emergency kit (Shout Wipes, safety pins, Band- Aids, scissors, sewing kit, etc.)
• Distribution of final payments to wedding vendors
• Oversight of wedding clean-up
• Ensure all personal items & wedding gifts are accounted for with the appropriate family members (Lionhearted Events will not be liable for transportation or holding of items after event conclusion)
• Troubleshoot problems as they arise
Full Planning
$10,000
For the busy couple who prefers a helping hand throughout the entire planning process
Pre-Planning:
• Complimentary consultation prior to booking
• Initial planning session to develop wedding style (selecting color scheme, theme, ect)
• Budget development based on wedding priorities and style
• Development of wedding planning timeline
• Development of comprehensive wedding design deck to convey overall vision to perspective vendor partners
• Recommendation, selection and negotiation of wedding vendors, including but not limited to caterer, florist, musicians, and rentals
• Coordination of selected vendors to develop cohesive wedding plan based on event style, including floral design, menu selection, etc.
• Weekly check ins to discuss planning progress, next steps and answer questions
• Ceremony planning, processional, recessional, placement
• Development of wedding day timeline; distribution to wedding vendors
• Preparation of rehearsal and wedding day itinerary as a timeline to be provided to client and vendors
• Final walk-through with client at selected sites in the month of the wedding
• Guidance on etiquette
• Unlimited email and phone correspondence
Wedding Day:
• Installation of wedding decor according to design plan
• On-site vendor coordination for 12 hours **
**Coordinator to arrive at hotel 11 hours prior to reception end to check on hair/makeup, facilitate first look, then proceed to ceremony/reception venue for vendor set up• Direction of wedding ceremony, including musicians and bridal party for wedding processional and recessional
• Management of reception caterer to ensure proper food & beverage service as agreed upon
• Coordination of wedding reception milestones: first dance, family dances, cake cutting, bouquet toss, etc
• Wedding emergency kit (Shout Wipes, safety pins, Band- Aids, scissors, sewing kit, etc.)
• Distribution of final payments to wedding vendors
• Oversight of wedding clean-up
• Ensure all personal items & wedding gifts are accounted for with the appropriate family members (Lionhearted Events will not be liable for transportation or holding of items after event conclusion)
• Troubleshoot problems as they arise